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Conference Partner

Partner Country
 Arab Republic of Egypt


 
Sponsor / Exhibitor Information -
General Terms and Conditions for Exhibitions
  1. General
    1. The Organiser is SQS AG,
      Stollwerckstr. 11, 51149 Köln,
      Tel.: (49)2203/9154-0,
      Fax: (49)2203/9154-15.
      The Organiser uses the event area based on its rent contract with the owner of the event area.
    2. Each registration is subject to the General Terms and Conditions for Exhibitions of SQS AG as well the terms and conditions of the landlord of the event area. The latter are available from SQS AG upon request.

     

  2. Registration
    1. The registration form of the Organiser is to be used for registration. The form is to be filled out carefully and with a legally binding signature.
    2. The Exhibitor accepts with his signature on the registration form the General Terms and Conditions for Exhibitors as binding. He is also responsible that all persons employed by him at the event abide by the entire contract.
    3. The exclusion of competitors can neither be applied for from, nor granted by, the Organiser.
    4. The Organiser will attempt to consider the Exhibitor's wishes regarding booth location as far as possible. The Organiser cannot give any such guarantees and neither side can raise claims for compensation.
    5. If registration occurs after the due date for programme printing, certain services contained in the package may no longer be able to be delivered. The Organiser will supply detailed information concerning the affected services upon request.

     

  3. Contract
    1. Basic elements of this contract are
      a) the registration
      b) the terms and conditions of the landlord of the event area
      c) the regulations contained in the information brochure for sponsors and exhibitors
      d) the General Terms and Conditions for Exhibitions
      In case of conflict, the regulations are valid in the order given above.
    2. Cancellation, non-participation by Exhibitor
      The booth rent is still due in the full amount, if the Exhibitor cancels his participation or does not participate without previous notice. If the Exhibitor cancels his participation and the Organiser succeeds in renting the booth to someone else, the Organiser retains a claim against the first renter amounting to 25% of the invoiced booth rent. The entire booth rent is to be paid if the Organiser rents out the booth further but the total rented area is reduced by the cancellation/non-participation.
      The Exhibitor can furnish proof that the Organiser did not incur costs in this amount. The Organiser retains the right to assert further claims.
    3. Termination of the contract by the Organiser
      a) The Organiser is entitled to terminate the contract if the booth rent is not paid in full by the deadline stated in the invoice and the Exhibitor has not paid upon expiration of a period of grace granted by the Organiser. In the case described above, the Organiser can assert claims for compensation. Number 3.2 of this contract applies correspondingly.
      b) The Organiser is entitled to terminate the contract up to 30 days before begin of the contract if the event is no longer of interest to the Organiser due to a foreseeable low level of attendance. A foreseeable low level of attendance is given if the minimum number of exhibitors and visitors for the event set by the Organiser is not reached. The minimum number of exhibitors and visitors for an event will be conveyed to the Exhibitor by the Organiser upon request. All payments made by the Exhibitor up to this point in time will be refunded. The Exhibitor cannot raise further claims for compensation against the Organiser.

     

  4. Terms of Payment
    1. Due Date
      50% of the exhibition charges are due no later than 14 days after receipt of the invoice. The remaining 50% of the exhibition charges are due no later than 6 weeks prior to the beginning of the event. If the invoice is issued after 6 weeks prior to the beginning of the event, then the entire amount is due immediately, at the latest within 14 days, and in either case no later than the beginning of the exhibition. Payments are to be transferred to the SQS AG account named on the invoice with indication of the invoice number. An invoice for all additional charges (e.g. for additional equipment, furniture, Internet connections etc.) will be issued immediately upon completion of the event. The amounts are due upon receipt of the invoice.
    2. Reclamation
      Any reclamation concerning the invoice can only be considered if received in written form by SQS AG within 14 days of the issuing of the invoice.
    3. Late Payment
      Interest is due on late payments. The amount is determined by § 288 BGB.

     

  5. Liability
    1. The Organiser is liable - regardless of the legal ground - only in case of intention, gross negligence, the granting of a guarantee or the breach of a basic contractual obligation (cardinal obligation). In the case of the breach of a cardinal obligation and in the case of the granting of a guarantee, the claim for damages is restricted to such foreseeable damages whose occurrence is to be prevented by the cardinal obligation or guarantee. The above does not apply to damages arising from damages to life, body or health.
    2. The Organiser will be in charge of security for the event area without liability for loss and damage. Valuable items as well as easily removed objects should be locked away at night.
    3. Exhibitor's insurance is recommended.

     

  6. Booth Construction
    1. Configuration and construction of the individual booths are to be conducted in such a way that adjoining exhibitors are not encumbered by exhibits, advertising space or display objects.
    2. The predetermined booth boundaries are to be adhered to. The maximum height of 2.5 m may only be exceeded with explicit approval of the Organiser.
      The width of the booth walls is not to exceed 1 m.
    3. All materials used in booth construction must be flame retardant and meet all conditions of the fire prevention ordinances.
    4. The Exhibitor is obligated to request information in due time from the Organiser about the constructional characteristics of the rented booth space (pillars, fire prevention equipment etc.).
    5. The Organiser is entitled, in the case of violations against the construction regulations, to demand the necessary changes and if necessary the removal of the booth. If the Exhibitor does not obey the demands of the Organiser, the Organiser can arrange for the removal of the booth at the Exhibitor's expense. If a booth is closed, the Exhibitor must pay the entire rent as well as all resulting costs.
    6. The Organiser will inform the Exhibitor in due time and in writing of when the booth can be constructed.
    7. Booths must be entirely finished by 6 p.m. on the appointed booth-construction day so that a technical approval as well as cleaning is possible before the exhibition begins. Booth spaces which are not used on the booth-construction day will be allocated otherwise by moving another exhibitor into the booth space or by filling or decorating it in another way. In such cases, the Exhibitor must still pay the entire booth rent and bear all costs which arise. In addition, all costs caused by the decoration or filling of the booth space not used must be borne by the Exhibitor. The Exhibitor cannot raise any claims for damages.

     

  7. Booth Dismantling
    1. No booth can be partially or fully vacated before the end of the conference.
    2. 7.2. The booth space must be vacated in its original condition. All adhesive tape is to be removed without damage to surfaces. Otherwise, the Organiser is entitled to have the work carried out at the Exhibitor's expense. The Organiser reserves his right for further claims for damages. The Exhibitor is also liable for any damages to the wall flooring or to rented or borrowed materials.
    3. 7.3. The Exhibitor must adhere to the times designated for dismantling the booth. Upon expiration of this timeframe, the Organiser is entitled to have the booth materials and objects dismantled, removed and stored at the Exhibitor's expense. The Organiser will assume liability for loss of or damage to booth objects only in the case of intention or gross negligence. The Organiser is entitled to a lien for all costs which arise.

     

  8. Exhibitor Passes
    The Exhibitor will receive exhibitor passes for the persons employed at his booth for the duration of the exhibition. An exhibitor pass also entitles its holder to free admission. Further information is contained in the information brochure for sponsors and exhibitors.



  9. Photos, Video and Audio Recordings
    The Organiser is entitled to make photos, drawings and video and audio recordings of the exhibition event, the booths and exhibition objects, and to use these materials for purposes of advertising and press releases, without the Exhibitor raising any objections. This also applies to photos or recordings which are produced by the press or by television with the consent of the Organiser.

  10. Advertising
    1. Scope
      Advertising is allowed only within the confines of the Exhibitor's rented booth and only for the Exhibitor's own company and products produced or sold by it.
    2. Requirement of Consent
      Loudspeaker advertising, cinema shows and live shows require the written consent of the Organiser. The same applies to the use of other devices and equipment with the purpose of increasing the advertising effect in an optical or acoustic manner. Political advertising is not allowed.

     

  11. Regulatory Authorisations, Legal Regulations, Technical Guidelines
    Regulatory authorisations must be obtained by the Exhibitor. The Exhibitor is responsible for the adherence to GEMA regulations as well as all other relevant regulations, especially laws concerning technical work equipment (Gerätesicherheitsgesetz). The Exhibitor must also adhere to the technical guidelines of the event location, especially its safety guidelines.

  12. Technical Installations
    Electrical power, telephone service and other services within the exhibition area will be supplied by companies authorised by the Organiser.

  13. Cleaning
    1. The Organiser will arrange for the general cleaning of the event premises and hallways. The Exhibitor is responsible for cleaning his booth area.
    2. The Exhibitor or the company commissioned by him to construct the booth is responsible for the removal of all refuse caused by him.

     

  14. Concluding Provisions
    1. Changes
      Amendments or supplements to the contractual agreement (3.i) are legally binding only if confirmed by the Organiser in writing.
    2. German Law
      The present contract shall be governed by German law. The German text is legally binding.
    3. Place of Jurisdiction
      Place of jurisdiction for all disputes associated with the present contract shall be Cologne.
    4. Statute of Limitations
      Claims of the Exhibitor against the Organiser lapse after 12 months if not governed otherwise by law. The lapse of time begins with the end of the month in which the final day of the exhibition lies.
    5. Safeguarding Provision
      If any of the provisions of the present contract prove to be or become invalid, this shall not affect the validity of the remainder. In place of the invalid provisions, The Organiser and the Exhibitor shall agree upon a ruling which meets the intended purpose of the present contract as closely as possible.

 

 



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